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Building Policies

The use of Monmouth College facilities is intended primarily for the support of the instructional program of the institution and to enhance the learning environment for students. These events would include programs sponsored by campus organizations, academic departments or affiliated organizations. Non-campus affiliated organizations may reserve Monmouth College facilities for programs, meetings and conferences by referring to the Event & Conference Services section. Where applicable, a rental or service fee may be charged.

Monmouth College reserves the right to accept or decline the use of College facilities due to the time, place, and manner of use so as not to interfere with the mission and regular operation of the institution. The use of Monmouth College facilities and grounds must at all times conform to the following regulations and to local, state, and federal laws.

Policies for off-campus groups

Room Reservation Policy

College facility use requests will be considered from off-campus groups following these guidelines:

  • All rooms are reserved on a first serve basis with preference given to college functions. To make reservations, stop by the Stockdale Center office or call (309) 457-2345, 8am - 4pm Monday - Friday or email reservations@monmouthcollege.edu.
  • All off-campus groups are required to provide a certificate of general liability insturance listing Monmouth College as an additional insurer prior to the day of the event. Proof of sexual molestation coverage is also required if the purpose of your event is for or will have attendees under the age of 18. Automotive liability insurance is required if the group will be transporting guests to campus for the event in owned or rented vehicles.
  • Off-campus group facility requests will not be considered when major campus events are scheduled. Such as, but not limited to: new Student Orientation, Homecoming, Family Weekend, Campus Holiday Banquet, Founder's Day, Commencement and Alumni Weekend
  • Large groups will only have access to College facilities during the summer and on College breaks (fall, spring).
  • During the summer, the College facilities are subject to maintenance projects.
  • No weekly or monthly reservations will be granted to off-campus groups.
  • The person making the reservation will be held responsible for the sponsored event. This person is required to be present the day/night of the event.
  • Any damages related to the event or attributed to those attending will be charged to the sponsoring organization or individual.
  • Set up requirements must be requested at least 24 hours in advance.
  • All events must begin and end between the Stockdale Center hours. Please refer to building hours.

Audio-Visual equipment available in Stockdale Center

  • Microphones
  • Podium
  • Overhead Projector
  • LCD Projector
  • Slide Projector
  • Film Projector
  • TV/VCR/DVD

Room Rental Fees

The following is a listing of the rooms and other spaces for rent on campus and the daily room rental rate affixed to each. Additional charges may result from an extensive set-up. Air conditioning request for summer/fall will be charged an additional fee.

Stockdale Center Rooms

Main Dining Room - Flat Daily Rate $250

Large Rooms - Flat Daily Rate $100

  • Highlander Room
  • Scotland Yard

Medium Rooms - Flat Daily Rate $50

  • Tartan Room
  • Private Dining Room

Small Rooms - Flat Daily Rate $25

  • Alumni Lounge
  • Commuter Lounge
  • Conference Room
  • Lower Level Lobby
  • Main Level Lobby

Vendors whose business interest has some relationship to Monmouth College's Mission and Purpose will be permitted to sell items on Dunlap Terrace or in the Main Level Lobby or Lower Level Lobby.

At the end of the selling period, 15% of sales should be submitted to the Stockdale Center office in either cash or business check made payable to Monmouth College for your rental fee. Credit Card vendors are not permitted.

Other Campus Facilities

  • Dunlap Terrace - Flat Daily Rate $100
  • Dahl Chapel and Auditorium - Flat Daily Rate $250.
  • Wells Theater - Flat Daily Rate $250
  • Glennie Gymnasium - Flat Daily Rate $250
  • All Classrooms - Flat Daily Rate $25
  • Lecture Halls - Flat Daily Rate $50
  • All other locations will be quoted on a per use basis.
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