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Service and Assistance Animal Policy

Monmouth College is committed to supporting the needs of individuals with disabilities, both employees and students. Though employees and students are not permitted to bring pets on campus, an individual with a qualifying disability may require a Service Animal (or Assistance Animal for students or employees who live in campus housing) during their time at Monmouth College.

The following information has been created to educate and support individuals who may require assistance from Service Animals or Assistance Animals on Monmouth College’s campus.

Definitions

Individual with a Disability

An individual with a disability is a person who has a physical or mental impairment that limits one or more major life activities, and provides proper documentation of the impairment.

Service Animal

A Service Animal is trained by a qualifying facility to perform tasks for individuals with disabilities. Only trained dogs or trained miniature horses are considered Service Animals. The tasks or work performed must be directly related to the person’s disability.

Examples of Service Animals include:

  • Guide Dog or Seeing Eye Dog
  • Hearing or Signal Dog
  • Psychiatric Service Dog
  • SSigDog (Sensory Signal dogs or Social Signal dogs)
  • Seizure Response Dog
  • Trained miniature horse

Assistance Animal

An Assistance Animal is an animal that provides assistance for the benefit of an individual with a disability, or provides emotional support that alleviates one or more identified symptoms or effects of an individual’s disability; Assistance Animals are not pets.

Examples include, but are not limited to:

  • Providing emotional support to persons with disabilities who have a disability-related need for such support
  • Providing non-violent protection or rescue assistance
  • Fetching items
  • Defined under the Fair Housing Act (FHAct) and Section 504

While dogs are the most common type, other animals can also be Assistance Animals and do not need to be a dog nor do these animals need to be individually trained to perform a task. Assistance Animals may be a reasonable accommodation in the residence halls and College apartments for a resident with a documented disability if there is an identifiable relationship between the disability and the assistance the animal provides.

Policies

Service Animal

Under federal law Service Animals are not excluded from College property or activities so long as they meet the guidelines in this policy:

  • Service Animals must be accompanied by the owner
  • Service Animals must be restrained on a leash
  • Service Animals should be responsive to voice commands and be under the full control of the owner
  • To the extent possible the Service Animal should be unobtrusive to others and the learning environment

Monmouth College may impose restrictions on, exclude or ban Service Animals in some instances on a case-by-case basis in accordance with applicable laws.

Access to areas on College property or at College events may be restricted or revoked. Examples of those areas may include:

  • Areas where the Service Animal fundamentally alters the nature of the educational program. Students and employees may be denied the accommodation of a Service Animal in an academic setting if the animal’s presence fundamentally alters the nature of the educational program. Example: A lab course that requires a sterile/clean working environment and the Service Animal’s presence would compromise the sanitation/operation standards for the lab. Note: This exception applies only to Service Animals since Assistance Animals are not permitted to accompany students or employees who live in campus housing to class, on campus jobs or labs.
  • Areas where the Service Animal creates an undue hardship in employee accommodation requests. Employees may be denied the accommodation of having a Service Animal if the Service Animal creates an undue hardship on the department or in the area where the employee works. Example: The Service Animal’s presence jeopardizes the health or safety of another co-worker by triggering severe allergies. Note: This exception applies only to Service Animals, since employees are not entitled to Assistance Animals as a disability accommodation.
  • Areas that may present a direct threat to the safety of the Service Animal.

Assistance Animal

Assistance Animals must be contained within the privately assigned residential areas (room, quad, apartment) except when transported outside the private residential area in an animal carrier or controlled by leash or harness. When outside the residence, the owner of the Assistance Animal must carry proof that the animal is an Approved Assistance Animal.

Employees who do not live in College owned facilities as a condition of their employment are not entitled to Assistance Animals as a disability accommodation.

Monmouth College may impose restrictions on, exclude or ban Assistance Animals in some instances on a case-by-case basis in accordance with applicable laws.

Access to College property may be restricted or revoked under the following circumstances:

  • Assistance Animal Creates a Direct Threat
  • Assistance Animal is Uncontrolled
  • Property Damage or Injury Caused by Assistance Animal
  • Inappropriate or inadequate Care for Assistance Animal
  • Assistance Animal is Not Housebroken or Maintained in a Healthy, Clean Manner

General Service and Assistant Animal Owner Responsibilities

  • The Owner is responsible for assuring that the animal does not unduly interfere with the routine activities of others.
  • The Owner is financially responsible for the actions of the animal including bodily injury or property damage including but not limited to the replacement of furniture, carpet, window and wall coverings, etc.
  • The Owner is responsible for any expenses incurred for cleaning related to the animal.
  • The Owner must notify Residence Life in writing if the animal is no longer needed or is no longer in residence.
  • Replacement of an animal requires a new Registration or Request (see below).
  • The Owner’s residence may be inspected by Residence Life for fleas, ticks or other pests once a semester or as needed. If Residence Life determines that fumigation is needed the owner will be responsible for the expenses associated with the treatment.
  • Care and supervision of the animal are the responsibility of the owner.
    Animals may not be left overnight in College Housing to be cared for by someone else. Animals must be taken with the owner if he/she leaves for a prolonged period of time.
  • The Owner is responsible for ensuring the cleanup of the animal’s waste and, when appropriate, must toilet the animal in areas designated by the College. Indoor animal waste, such as cat litter, must be placed in a sturdy plastic bag and securely tied up before being disposed of in outside trash dumpsters. Litter boxes should be placed on mats so that waste is not tracked onto carpeted surfaces.

Roommate Rights

All roommates or quad mates of the owner must sign an agreement allowing the Service or Assistance Animal to be in residence with them. In the event that one or more roommates or quad mates do not approve, either the owner and animal or the non-approving roommates or quad mates, as determined by the Residence Life may be moved to a different location.

Conflicting Needs/Health Concerns

Students who have medical issues affected by animals (e.g., asthma, severe allergies) should contact the Office of Residence Life as soon as possible. Employees with these same issues should contact the Personnel Office. Verifiable medical documentation to support such claims may be required.

If the matter cannot be resolved between the two parties, the Office of Residence Life or Personnel Office in consultation with the Office of Disability Services will determine a solution. The Office of Residence Life and the Personnel Office reserve the right to displace and re-assign individuals based on their housing or work accommodation needs. Reasonable accommodations may be made to consider the needs of both persons to resolve the problem.

Requirements for All Monmouth College Community Members and Visitors Regarding Service or Assistance Animals

All members and visitors are expected to abide by common-sense rules of etiquette related to Service or Assistance Animals.

Examples of appropriate etiquette:

  • Allow a Service Animal to accompany the owner at all times and everywhere on campus except where Service Animals are specifically prohibited.
  • Allow an Assistance Animal to accompany the owner within the owner’s dwelling if properly harnessed or controlled, except to locations where Assistance Animals are specifically prohibited (i.e., individual living spaces of other students and other on campus locations outside of dwelling).
  • Do not pet a Service or Assistance Animal without the advance permission of the owner; petting a Service Animal when the animal is working distracts the animal from the task at hand.
  • Do not deliberately distract or startle a Service or Assistance Animal.
  • Do not feed a Service or Assistance Animal.
  • Do not attempt to separate the Service or Assistance Animal from its owner.

Examples of inappropriate etiquette:

  • Allowing animal to initiate contact/approach/sniff people, tables in eating areas, or personal belongings of others.
  • Allowing animal to display behaviors or noises that are disruptive to others, such as barking, growling, damaging property, or other behavior not a part of the task the animal is trained to conduct.
  • Allowing animal to block an aisle or passageway or impede access to ingress/egress of a facility.

Registration policy and process

Registering a Service Animal

Service animals may not reside in College housing without prior approval and registration.

Service Animal

Returning students must submit requests by the appropriate fall housing selection date for the following academic year. Spring semester students must make requests no later than November 1st. New incoming students must submit their request with the housing application. While requests made after the designated deadline will be considered, there is no guarantee that Monmouth College will be able to meet a late applicant’s accommodation requests, including any needs that develop during the semester.
The request form is available at: http://www.monmouthcollege.edu/life/residence-life/forms.aspx.

Employees must submit requests upon employment and each year by a deadline established by the Personnel Office. While requests made after the designated deadline will be considered, there is no guarantee that Monmouth College will be able to meet a late applicant’s accommodation requests, including any needs that develop during the year. The request form is available at: http://www.monmouthcollege.edu/life/residence-life/forms.aspx.

Required Documents

  • Service and Assistance Animal Registration Form – Part 1
  • Service and Assistance Animal Registration Form – Part 2
  • For dogs, a license from Warren County. For information on Warren County Dog Registrations, see: http://www.warrencountyil.com/offices/treasurer
  • Documentation establishing the existence of an impairment and sufficient information concerning the individuals functional limitations to show that the work/tasks performed by the animal are related to those limitations
  • Documentation from a licensed veterinarian that the animal is in good health

Housing Disabilities Review Committee

All requests for accommodations related to Housing will be reviewed and acted upon by the Housing Disabilities Review Committee. All requests including relevant supporting documents should be submitted to the links listed above.

The Committee is comprised of:

  • Director of Housing Operations, Chair
  • Director of Academic Support Programs and Disabilities Services
  • Personnel Benefits Manager

Requesting an Assistance Animal

Assistance Animal

Returning students must submit requests by the appropriate fall housing selection date for the following academic year. Spring semester students must make requests no later than November 1st. New incoming students must submit their request with the housing application. While requests made after the designated deadline will be considered, there is no guarantee that Monmouth College will be able to meet a late applicant’s accommodation requests, including any needs that develop during the semester.

Note: Assistance Animals are not available as an accommodation for employees with the exception of those employees who live in College owned housing as a condition of their employment.
The request form is available at: http://www.monmouthcollege.edu/life/residence-life/forms.aspx.

Required Documents

  • Service and Assistance Animal Registration Form – Part 1
  • Service and Assistance Animal Registration Form – Part 2
  • For dogs, a license from Warren County. For information on Warren County Dog Registrations, see: http://www.warrencountyil.com/offices/treasurer
  • Documentation from a licensed veterinarian that the animal is in good health
  • Documentation of the need for the animal, including the following information:
    • The credentials and contact information of the evaluator(s) identifying the student’s disability
    • A diagnostic statement identifying the disability
    • A description of current and past accommodations, services and/or medications
    • Statement on how the animal serves as an accommodation for the verified disability

Housing Disabilities Review Committee

All requests and relevant supporting documents will be reviewed by the Housing Disabilities Committee.

The Committee is comprised of:

  • Director of Housing Operations, Chair
  • Director of Academic Support Programs and Disabilities Services
  • Personnel Benefits Manager
  • Other members may be appointed

Appeal Process

If the decision is made to deny a request or remove a Service or Assistance Animal, the owner may request an appeal of the decision in writing to the Vice President for Student Life and Dean of Students or his/her designee with regard to students and the Director of Personnel or his/her designee with regard to employees.

Appeal requests must state a specific reason and supporting documentation for reconsideration.

Disciplinary Policies

Inappropriate behavior related to the animal and others can result in sanction to the owner. Policies in the Scots Guide regarding appropriate conduct apply as well as any related employee handbooks and policies.

Sanctions can include but are not limited to:

  • Restitution for damaged caused by the animal
  • Prohibition from the Monmouth College campus
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