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Processing Your Mail Quickly and Efficiently

When mail is addressed, bundled and documented accurately, it goes through the mail system more quickly. Some simple guidelines and tips to help you get your mail processed quickly and efficiently are listed below.

  • Postcards, letters, large envelopes (flats) and small packages can be sent using First-Class Mail. First-Class Mail prices are based on both the shape and weight of the item being mailed. For items weighing more than 13 ounces, use Priority Mail. Visit the USPS website for more information about First-Class Mail.

  • If a letter is rigid, contains keys, coins, pens or other rigid contents, additional postage will apply (in addition to a standard First-Class Mail stamp).

  • Sort and/or Separate -Separate International mailings and Inter-Campus mailings from other types of mail.

  • Sealed Envelopes - The mail machine in Campus Services can seal #10 envelopes for you. Arrange the envelopes so that the flaps lay flat against the envelope.

  • Pre-sealed Envelopes - Envelopes with pre-sealed or peel-off seal flaps need to be sealed by the department before reaching the mailroom.

  • Using Department Accounts - When using a department account to fund a mailing, please label the mailing to be sent.

  • Large Mailings - Please call Campus Services a few days before sending a large mailing (1000 pieces or more) to the mailroom.

  • End-of-day Delivery to Monmouth Post Office – Campus Services picks up items around campus for delivery to the Monmouth Post Office between 2:45-3:30 pm most weekdays. Exceptions include holidays, closings, etc. It is important that letters and packages requiring meter postage be in the mailroom no later than 3:30 pm for processing and loading.