Director of Admission
(posted April 10, 2019)
Monmouth College seeks a strong, compassionate leader to join the Enrollment Management team as its Director of Admission. Reporting directly to the Vice President for Enrollment Management, the Director of Admissions will lead all aspects of recruitment, selection and enrollment of new undergraduate students. The Director will be a strategic partner in the implementation of a comprehensive recruitment plan measured by data and best practices. Additionally, the Director will provide day to day leadership to a team of 15 admission professionals (including two Chicago-area and one St. Louis-area regional staff members) and create a student-centric culture that aligns with the institutional mission. As the leader of the office of admission, the Director works collaboratively with senior enrollment leadership to organize and implement a highly efficient, team-based enrollment model that emphasizes an increase in academic profile, net tuition revenue and geographic diversity. The Director will work to develop and sustain relationships with key constituents, such as the university campus community, high school counselors, alumni, community colleges, parents and prospective students. As the College continues to grow in out-of-state markets, the Director of Admission will provide leadership in the creation, and cultivation of new markets, including prospecting, relationship-building with key consistencies and recruitment travel.
This position provides vision to inspire, motivate, coach and mentor professional and support staff in setting and reaching enrollment goals; monitors and evaluates the effectiveness of admission policies, practices and procedures; Contributes and works collaboratively with VP in the development of marketing materials and strategies utilizing current technologies.
Please see the full position description for complete information regarding duties, responsibilities, qualifications and skills.
Established in 1853 by Scotch-Irish Presbyterian pioneers, Monmouth College is a nationally-ranked, selective, residential college of 1,100 undergraduate students. Monmouth celebrates its history as an outstanding private college dedicated to excellence in undergraduate education, attracting one third of its new students from out of state markets, one third from Chicago and surrounding areas, and one third from Central Illinois.
As a community of learners, Monmouth strives to create and sustain an environment that is value-centered, intellectually challenging, aesthetically inspiring, and culturally diverse. The College integrates a four-year program of general education with in-depth study in the major and a rich array of co-curricular activities in order to foster the discovery of connections among disciplines and of larger patterns of meaning. Through these experiences, Monmouth students explore multiple perspectives on the human condition and prepare themselves for rich personal and professional lives – for leadership, citizenship, and service in a global context.
Monmouth takes great pride in its facilities. Thanks to a strong commitment by the Board of Trustees and the generosity of alumni and friends, $120 million has been dedicated to renovations in the past 12 years, the educational facilities are nothing short of exceptional. Sitting on 112-acres, Monmouth College is comprised of impressive, distinctive, and traditional buildings. Monmouth College's newly completed $42 million Center for Science and Business was designed to encourage collaboration among students and faculty from traditionally separate disciplines by the configuration of the offices, classrooms, and laboratories. Monmouth’s athletes enjoy $22 million in renovations for training, practice and game facilities that are among the finest in the nation for an NCAA Division III college. The Dahl Chapel and Auditorium hosts most musical events at Monmouth College. The Auditorium, a 600-seat facility built in 1896 with its warm acoustic environment, has been praised by visiting artists. The building has been further enhanced by $1.5 million in renovation projects. With 95 percent living on campus, Monmouth students enjoy a large variety of housing choices, and have the opportunity to live in a close-knit community that is diverse, stimulating, and feels like home.
Living in Monmouth, IL
Monmouth College is located in America's Heartland - Monmouth, Illinois. Known as the Maple City because of its tree-lined streets of Victorian homes, Monmouth is the Warren County seat and home to 9,900 residents. The College is situated in an historic residential neighborhood, which serves as the center of the city. Residents enjoy small town living and easy commutes to work. Many of the amenities of larger cities are also in Monmouth or one of its neighboring cities. Live music, festivals and other community events can be found in Monmouth as well as historic markers around town that commemorate the proud city history, from its development as an agricultural community, to visits by famous figures such as Abraham Lincoln, Stephen Douglas, Wyatt Earp, Joseph Smith, and Ronald Reagan.
Monmouth College is an hour's drive from Peoria, IL, and the Quad Cities (Davenport and Bettendorf in Iowa; Rock Island, and Moline in IL – with a combined population of 384,000). These popular destinations provide families with opportunities to visit museums, a planetarium, zoos, malls, and sample a wide range of cuisine. In addition, Monmouth is located 3.5 hours from the city centers of both St. Louis, and Chicago.
Competitive salary and liberal benefit package including health and retirement plans and tuition benefits for eligible dependents.
Review of application materials will begin immediately and continue until the position is filled. A resume, cover letter and references are required of all applicants. Send letter of application, resume and references to Michael McNall, Director of Personnel, Monmouth College, 700 East Broadway, Monmouth, IL, 61462 or via email.
Associate Regional Director of Admission
(posted March 1, 2019)
An engaging, outgoing, independent and tenacious Associate Regional Director of Admissions is sought to join the College’s team counselors recruiting the greater Chicago-area. Living in the area, this person will join a second regionally-based counselor, plus a third campus-based counselor tasked with managing, strengthening, and diversifying the already well-developed market Monmouth College possess in Chicago and neighboring cities and counties. Joining the Office of Admission at this time provides the successful candidate an opportunity for a rich and successful career path; one that is full of opportunity, promise and fun.
This position will be responsible for the full scope of work associated with traditional high school student recruitment, including but not limited to the following: managing all aspects of a regional recruitment territory, extensive travel to off-campus activities, judicious management and analysis of data and reports on prospects, warm and personal relationship building within a territory (students, families, school counselors, etc.) proactive communication with prospective students across all mediums (in-person, phone, mail, email, social media, etc.), timely response to prospective students and their families. Other responsibilities include interviewing and touring prospective students and families during campus visits and on-campus events, and assisting with other areas of college recruitment as needed.
We will hire an enthusiastic, self-motivated, experience-oriented individual with strong communication skills (listening, writing and speaking) and a dynamic personality. A bachelor’s degree, valid driver’s license and satisfactory driving record are also required. Experience working or learning at a liberal arts college and prior experience in higher education recruitment or sales is strongly desired but not required. Competitive salary and generous benefit package provided. Associate Regional Director title may be flexible depending on level of experience.
To review full position description, please visit: https://www.monmouthcollege.edu/_resources/pdf/about/employment/ADM-Associate-Regional-Director-of-Admission.pdf
Review of application materials will begin immediately and continue until the position in filled. Send letter of application, resume and references to Michael McNall, Director of Personnel, Monmouth College, 700 East Broadway, Monmouth, IL 61462. E-mail address: email@example.com.
Part-Time Utility Position
(posted February 18, 2019; revised February 26, 2019)
Monmouth College seeks applications for part-time, utility (custodial-type) position. Responsibilities include, but are not limited to: mopping and waxing floors; sweeping; cleaning carpets, stairs, restrooms, and showers; dusting; refuse collection and removal; washing and drying laundry; carrying and moving heavy furniture and appliances; loading and unloading trucks; operating motor vehicles and equipment; lawn care; snow and ice removal; etc.
Work schedule, which is and will remain subject to change, is anticipated to be four (4) hours per day (3:00 p.m. to 7:00 p.m.), Monday through Friday (20 hours per week). Competitive hourly wage and attractive benefit package including retirement plan and abbreviated PTO.
In addition to demonstrated ability to complete above tasks and other related responsibilities in a satisfactory manner, successful candidates must be able to work both independently and as a team member, and to work and communicate effectively with a wide variety of individuals in a public, multi-tasked, service-oriented environment. High school diploma, valid driver’s license and satisfactory driving record are also required. Apply in person at the Monmouth College Personnel Office (Poling Hall) from 8:00 a.m. to 4:00 p.m., M-F except holidays or send letter of application, resume and references to Michael McNall, Director of Personnel, Monmouth College, 700 East Broadway, Monmouth, IL 61462. E-mail address: firstname.lastname@example.org.
Donor Relations and Records Coordinator
(Posted March 29, 2019, , Revised April 4, 2019)
DESCRIPTION, DUTIES & EXPECTATIONS OF POSITION
Position: Donor Relations and Records Coordinator
Classification: Support Staff, Full-time (12 months) –Non-Exempt
Department: Development and College Relations
Department Head: Vice President for Development and College Relations
Immediate Supervisor: Senior Development Officer
Overview: Working with the Senior Development Officer, the Development team and the Donor Records team, the Donor Relations and Records Coordinator will divide time between supporting development officers’ assigned prospects for the purpose of donor relations, cultivation and solicitation support as well as gift processing, receipting and updating donor records. S/he will assist in the development and implementation of an annual plan for strategically coordinating donor relations for all development officer portfolio donors and qualified prospects. Additionally, the Donor Relations and Records Coordinator will assist with major donor stewardship for scholarship reports and activities, as well as endowed fund reports.
ESSENTIAL DUTIES: Responsibilities may include, but are not necessarily limited to the following:
DONOR RELATIONS/STEWARDSHIP (Anticipated 60% or 3 Days/Week):
- Assist individual gift officers in the cultivation and solicitation of their prospects by developing, documenting and executing donor moves management strategies.
- Design, implement and execute a stewardship calendar with the aim being consistency and coordination among the Development team.
- Draft development officer special appeals and acknowledgements.
- Assist the development officers in the coordination and execution of special projects.
- Provide office support, as needed, for the development officers for donor visits, both on and off campus, such as scheduling appointments and preparing donor proposals.
- Document processes related to proposals, letters of commitment, planned giving, and campaign objectives.
- Oversee the appropriate inclusion and distribution of the College’s Annual Donor Honor Roll.
- Assist with the annual calendar mailing to donors.
- Verify that donors are properly entered into the McMichael Heritage Circle, the College’s highest level of giving, and maintain the data records associated with membership.
- Coordinate the development and distribution of the quarterly planned giving newsletter.
- Maintain a comprehensive donor relations program for campaign, endowed and planned gifts.
- Prepare and coordinate the distribution of the Endowed Fund Reports.
- Organize the distribution of the Endowed Scholarship and Prize Reports, as well as coordinate a plan for the execution of the student scholarship thank you notes and any special events for student scholarship recipients.
- Organize the luncheon/special event for scholarship donors & students each year during Scholars Day.
DONOR RECORDS (Anticipated 40% or 2 Days/Week):
- Maintain addresses and other information for alumni, parents of alumni, friends, businesses/corporations (except vendors) and other constituents obtained from returned mail, updates submitted via the website, emails, correspondence, phone calls, etc. Research the internet, college publications, constituent files and database, etc., to ensure data accuracy. Contact alumni via phone, email, correspondence to verify and obtain additional information as needed.
- Maintain and update the database with information obtained from bio-sketches, reunion forms, yearbooks, donor visits, pledge cards, phonathon forms, alumni surveys, alumni directories, LinkedIn profiles, etc., to make the database more complete. Research and verify information obtained from other alumni and friends for accuracy prior to updating the database.
- Locate lost alumni by using Lexis Nexis, emailing, and sending correspondence to parents or family members, researching constituent’s files, publishing lost alumni lists, etc.
- Daily maintenance and cleanup of the database.
- Regularly process all “bounced” emails.
- Review weekly the MC website, The Pipeline (both Alumni and Employee), Scots Scoop, Kudos from the Dean and The Courier for news on faculty, staff, alumni, students and friends for updates to the database.
- Research and write Deceased Profiles about alumni, parents, friends, etc., gleaned from newspapers, constituent files and the internet, for publication in the Monmouth College Magazine.
- Maintain student records in the database with information provided by the Dean of Students Office on withdrawing students.
- Assist with donor recognition events and activities associated with major donor and athletic events, both on campus and in the community.
- Track reservations and maintain appropriate records within the shared drive and database.
- Assist on and participate in Office of Development and College Relations events and activities as requested (e.g., Homecoming, Donor Recognition Events, ground-breakings and dedications, Monmouth Associates, Commencement, Golden Scots Reunion Celebration, etc.).
- Assist in the coordination of major donors during on- campus visits through the Alumni Distinguished Visitor program.
- Other projects and activities as assigned by supervisor and the Vice President for Development and College Relations.
- Excellent oral and written communication, interpersonal, and organizational skills
- Professional and/or volunteer experience in philanthropic fundraising, nonprofit organizations, public relations, advertising, marketing, or a related field.
- Experience in donor relations, development support, central data systems, college correspondence, and special events preferred.
- Must be highly organized, able to multi-task and keep more than one project on schedule at the same time.
- Ability to work cooperatively on a team. A strong work ethic and attention to detail are required.
- Possess a warm, outgoing, energetic, positive demeanor.
- Demonstrated personal integrity and professional confidentiality.
- Ability and willingness to work evenings and weekends to participate in other Development and College Relations events and activities.
- Must possess a valid driver’s license and satisfactory driving record.
- Familiarity with, and appreciation for, the role of the small liberal arts college is essential.
- Ability to maintain good relationships with professional colleagues, donors, alumni, faculty, staff, and students is required.
- Computer literacy skills to perform duties of the position including working knowledge of shared database systems, Word, Excel and PowerPoint.
- High school diploma or equivalent.
Work Relationships: Report directly to the Senior Development Officer and, through the Senior Development Officer, to the Vice President for Development and College Relations. There is a dotted line reporting relationship to the Director of Development and Alumni Records. Work closely with other Office of Development and College Relations staff.
General Expectations: Regular attendance on the job as scheduled is an essential function of the position. Be prompt in arriving for work at the office every day; work hours for nonexempt support staff in this department are normally 8:00 a.m. to 4:30 p.m. with one hour off for lunch, Monday through Friday. Work hours are and will remain subject to change. Work occasional evenings and weekends to participate in Development and College Relations events and activities as needed. Conduct is expected to be professional and courteous, and must maintain a very high level of confidentiality. Instructions and assignments are to be carried out in a manner which promotes and is consistent with the intrinsic goals of Monmouth College.
ADDITIONS, AMENDMENTS, AND DELETIONS: The whole or any portion of this Position Description may be added to, amended, or deleted at any time by the position supervisor, department head or President.
DISTRIBUTION: One (1) copy of this document will be provided to the employee, immediate supervisor, and department head. An additional copy will be maintained in the employee’s personnel file.
Monmouth College EOE/Nondiscrimination Statement
Monmouth College is committed to diversity and encourages applications from women, persons of color, and members of other underrepresented groups.
Monmouth College does not discriminate on the basis of race, religion, color, sex, national origin, ancestry, disability, age, military service, marital status, sexual orientation, pregnancy or other factors as prohibited by law.
Monmouth College admits students of any race, religion, color, sex, national or ethnic origin to all rights, privileges, programs, and activities generally accorded or made available to Monmouth students.
Any inquiries regarding Title IX or the College’s Policy Prohibiting Discrimination, Harassment, and Retaliation should be directed to the Title IX Coordinator identified below. The Coordinator will be available to meet with or talk to students, staff, and faculty regarding issues relating to Title IX and this policy.
Title IX Coordinator
Room 21, Poling Hall (lower level)
Deputy Title IX Coordinator
Associate Dean of Students
Room 126, Poling Hall (main level)
Any inquiries regarding Title VI or the College’s Policy Prohibiting Discrimination, Harassment, and Retaliation should be directed to the Title VI Coordinator identified below. The Coordinator will be available to meet with or talk to students, staff, and faculty regarding issues relating to Title VI and this policy.
Title VI Coordinator
Room 21, Poling Hall (lower level)
Individuals may also contact the U.S. Department of Education’s Office of Civil Rights for additional information.
Office for Civil Rights
U.S. Department of Education-Chicago Office
500 W Madison St., Suite 1475
Chicago, IL 60661-4544