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Withdrawal Refund of Institutional Charges Policy

When any student (new or returning) withdraws from all coursework during a semester, it is the College’s responsibility to determine the student’s withdrawal date for the purposes of calculating the proration and refund of institutional charges billed by the college.

The college has elected to use the same formula used to calculate the Return of Title IV (Federal) Financial Assistance when calculating the percentage of institutional charges incurred by a student.

  1. Any student who withdraws prior to the last day to add or drop a course without a fee
    (typically the end of the first week of classes) in any semester, is not considered to have been enrolled for that semester and is therefore entitled to a 100% refund of tuition, room and meal charges for the semester. (The official date for each semester is outlined in the College Calendar.)
  2. Any student, who withdraws from all coursework after 60% of the semester has passed, is no longer entitled to any refund or cancellation of charges billed by the college.
  3. Any student who remains enrolled beyond the last day to add or drop a course without a fee (typically the end of the first week of classes), but withdraws prior to completing 60% of the semester is entitled to a partial refund of that semester’s direct costs (for tuition, room, and board). Indirect costs such as parking permits, insurance, books, class fees, etc. will not be refunded and will be incurred at 100%.
If Student Withdraws: Percentage of Direct Charges Incurred by Any Student Percentage of Direct Charges Refunded/Reversed Off of Student Account
A. By the last day to add or drop a course without a fee (typically the first week of classes) 0% 100%
B. After 60% of the semester has passed 100% 0%
C. In the period of time between A and B outlined above % equal to the amount of the term which has passed % equal to the amount of the semester remaining
In the fourth week of class, when 30% of the semester has passed. 30% 70%
In the seventh week of class, when 45% of the semester has passed. 45% 55%

Official Withdrawal

For a student to be considered officially withdrawn, he/she must notify the college in writing or orally of his/her intent to withdraw by contacting the Office of Student Affairs. The withdrawal date is the date that the student notifies the Office of Student Affairs of his/her intent to withdraw and/or begins the withdrawal process by completing a withdrawal form.

Unofficial Withdrawal

If a student ceases attendance without providing official notification to the College, the withdrawal date will be the mid-point of the semester, except that the College may use as the withdrawal date the student’s last date of attendance at an academically-related activity, as documented by the College.

Special Circumstances

If the College determines that a student did not provide official notification because of illness, accident, grievous personal loss, or other such circumstances beyond the student’s control, the Dean of Students may determine a withdrawal date related to that circumstance.

Enrollment Deposits

A deposit is required of all new students accepting admission and enrolling for 2.25 or more course credits. This deposit is refunded at graduation or withdrawal from the College, provided there is not an outstanding account balance. Withdrawal notification must be made in writing to Student Affairs by July 1 for fall semester and by January 2 for spring semester. Students withdrawing after these dates will forfeit their deposit refund.