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Service and Assistance Animal Policy

As outlined in its Disabilities & Reasonable Accommodations Policies, and the Monmouth College ADA Accommodation Request Form, Monmouth College is committed to supporting the needs of individuals with disabilities, both employees and students, and provides reasonable accommodations for qualified students and employees with disabilities. Though employees and students are generally not permitted to bring pets on campus, the College allows individuals to have Service Animals and Assistance Animals on campus according to the policy outlined below.

To request a Service or Assistance Animal as a reasonable accommodation, please refer to the College's Reasonable Accommodations Policies (for students) or to the Monmouth College ADA Accommodation Request Form (for employees).

Service Animal

A Service Animal is a dog or miniature horse that is individually trained to perform tasks for individuals with disabilities, including a physical, sensory, psychiatric, intellectual, or other mental disability. The tasks or work that the animal performs must be directly related to the person's disability, and can include assisting those with low vision, alerting individuals who are deaf or hard of hearing, pulling a wheelchair, retrieving items such as medicine or the telephone, and alerting/protecting a person who is having a seizure. The provision of emotional support, well-being, comfort, or companionship does not constitute work or tasks for purposes of defining a Service Animal. Examples of Service Animals include:

  • Guide Dog or Seeing Eye Dog
  • Hearing or Signal Dog
  • Psychiatric Service Dog
  • SSigDog (Sensory Signal dogs or Social Signal dogs)
  • Seizure Response Dog

The College will review requests for miniature horses as a Service Animal on a case by case basis.

Pursuant to Title III of the Americans with Disabilities Act, Monmouth College generally allows individuals with disabilities to be accompanied by a Service Animal in all places where students, employees, and members of the public are permitted to go, except where animals are specifically prohibited due to a health or safety hazard. These areas include, but are not limited to, research or teaching laboratories and areas that may present a direct threat to the safety of the Service Animal.

Guidelines for Service Animals on campus:

  • Service Animals must be accompanied by the owner at all times
  • Service Animals must be restrained on a leash at all times (with the exception of the owner's room/living area)
  • Service Animals must be responsive to voice commands and be under the full control of the owner
  • To the extent possible the Service Animal should be unobtrusive to others and the learning environment

Monmouth College may impose restrictions on, exclude or ban Service Animals in some instances on a case-by-case basis in accordance with applicable laws.

Assistance Animals

Assistance Animals (including Therapy Animals, Emotional Support Animals, and Comfort Animals) are not pets. An Assistance Animal is an animal that has been specifically designated by a qualified medical provider as affording an individual with a disability an equal opportunity to use and enjoy a dwelling, provided there is a nexus between the individual's disability and the assistance the animal provides.

Assistance Animals include species other than dogs and miniature horses, and do not need to be individually trained to perform a task.

Pursuant to the Fair Housing Act, the College will allow individuals with disabilities to have an Assistance Animal in College housing in cases where the animal is necessary to afford the individual an equal opportunity to use and enjoy the dwelling and there is an identifiable relationship between the disability and the assistance the animal provides. Assistance Animals are generally only allowed within an individual's privately assigned residential areas (room, quad, apartment), except when transported outside the private residential area in an animal carrier or controlled by leash or harness. When outside the residence, the owner of the Assistance Animal must carry proof that the animal is an Approved Assistance Animal. Requests for the Assistance Animal to accompany the individual to other campus locations, including to an employee's workplace, will be considered on a case-by-case basis.

Monmouth College may deny requests for Assistance Animals or remove Assistance Animals from campus in instances where:

  • The Assistance Animal poses a direct threat to the health and safety of others;
  • The Assistance Animal is uncontrolled;
  • The Assistance Animal would cause substantial physical damage to the property of others;
  • The Assistance Animal would pose an undue financial or administrative burden ;
  • The Assistance Animal would fundamentally alter the nature of the College's operations.
  • The Assistance Animal is not housebroken or maintained in a healthy, clean manner.

General Service and Assistance Animal Owner Responsibilities

  • The Owner must personally supervise the animal and retain full control of the animal at all times while on College property.
  • The Owner is responsible for assuring that the animal does not unduly interfere with the routine activities of others. For instance, the Owner must not:
    • Allow the animal to display behaviors or noises that are disruptive to others, such as barking, growling, damaging property, or other behavior not a part of the task the animal is trained to conduct.
    • Allow the animal to block an aisle or passageway or impede access to ingress/egress of a facility.
      • If the animal is unruly or disruptive or the Owner fails to maintain control of the animal, the Owner must regain control immediately or remove the animal from College property. If the improper behavior continues or happens more than once, the Owner may be prohibited from brining the animal onto College property to be determined on a case-by-case basis. In the event an animal is banned, the University will engage as needed in a good faith process with the individual to determine if other accommodations will effectively allow the individual to participate in the program, service, or activity.
  • The Owner is financially responsible for the actions of the animal including bodily injury or property damage including but not limited to the replacement or cleaning of damaged furniture, carpet, window and wall coverings, etc.
  • The Owner must notify Residence Life in writing if the animal is no longer needed or is no longer in residence.
  • The Owner's residence may be inspected by Residence Life for fleas, ticks or other pests once a semester or as needed. If Residence Life determines that fumigation is needed the owner will be responsible for the expenses associated with the treatment.
  • Care and supervision of the animal are the responsibility of the owner.
    Animals may not be left overnight in the Owner's residence to be cared for by someone else. Animals must be taken with the Owner if he/she leaves his/her College residence for a prolonged period of time.
    • An Owner who leaves his or her animal unattended for longer than a reasonable period of time will receive one warning, and if the behavior occurs a second time, the Owner will be required to remove the animal from campus and prohibited from bringing the animal back onto College property.
  • All animals must be housebroken and maintained in a healthy, clean manner. The Owner is responsible for ensuring the cleanup of the animal's waste and, when appropriate, must toilet the animal in areas designated by the College. Indoor animal waste, such as cat litter, must be placed in a sturdy plastic bag and securely tied up before being disposed of in outside trash dumpsters. Litter boxes should be placed on mats so that waste is not tracked onto carpeted surfaces.
  • All animals must be registered and licensed in compliance with generally applicable city requirements. Proof of license and registration must be on file with the Office of Residence Life for students or Personnel Office for employees.
  • Replacement of an animal requires a new Service and Assistance Animal Agreement.

Roommates

All roommates and quad mates of the Owner will be notified about the Service or Assistance Animal. The notification will include the type of animal, size, and what services the animal performs. Owners and/or roommates or quad mates may request a room change with the Office of Residence Life if they desire to do so.

Needs of Individuals with Allergies or Animal Fears

Sensitivity to residents with medical conditions affected by animals (e.g., asthma, severe allergies) and to those who fear animals is important to ensure a positive residential community and work environment. Individuals with a condition affected by Service or Assistance Animals should contact the Office of Residence Life (for students) or the Personnel Office (for employees) if they have a health or safety related concern about exposure to a Service or Assistance Animal. The individual registering the concern will be asked to provide medical documentation that identifies the condition(s) allowing a determination to be made as to whether the condition is disabling and whether there is a need for an accommodation. The College will work with all parties to meet the needs of both the individual with the animal as well as the individual with the medical condition or animal fear.

Requirements for All Monmouth College Community Members and Visitors Regarding Service or Assistance Animals

All members and visitors are expected to abide by common-sense rules of etiquette related to Service and Assistance Animals.

Examples of appropriate etiquette:

  • Allow a Service Animal to accompany the Owner at all times and everywhere on campus except where Service Animals are specifically prohibited.
  • Allow an Assistance Animal to accompany the Owner within the Owner's dwelling if properly harnessed or controlled, except to locations where Assistance Animals are specifically prohibited (i.e., individual living spaces of other students and other on campus locations outside of dwelling).
  • Do not pet a Service or Assistance Animal without the advance permission of the Owner; petting a Service Animal when the animal is working distracts the animal from the task at hand.
  • Do not deliberately distract or startle a Service or Assistance Animal.
  • Do not feed a Service or Assistance Animal.
  • Do not attempt to separate the Service or Assistance Animal from its owner.

Policy and Process for Requesting Permission to Bring a Service or Assistance Animal to Campus

Service Animals

Students who seek to have a Service Animal in College housing must notify the Office of Residence Life in advance of coming to campus with the animal. The student may be asked whether the animal is needed because of a disability, and what work or task the animal has been trained to perform. If the student needs any other accommodations while attending the College, documentation of the disability and a request for accommodations must be made under the procedures in Monmouth College's Reasonable Accommodation Policy.

Returning students must submit completed Service and Assistance Animal Agreement and required records to the Office of Residence Life by July 25 for the following academic year. Spring semester students must notify the Office of Residence Life and submit their Agreement and required records no later than November 1.

New incoming students must submit their Service and Assistance Animal Agreement and required records with their housing application to the Office of Residence Life by the date designated by the Office of Residence Life. While requests made after the designated deadline will be considered, there is no guarantee that Monmouth College will be able to meet a late applicant's accommodation requests, including any needs that develop during the semester.

Employees who seek to have a Service Animal in College housing must notify the Personnel Office and submit completed Service and Assistance Animal Agreement in advance of moving in to College housing. Agreements must be resubmitted annually by a deadline established by the Personnel Office. While requests made after the designated deadline will be considered, there is no guarantee that Monmouth College will be able to meet a late applicant's request, including any needs that develop during the year. The employee may be asked whether the animal is needed because of a disability, and what work or task the animal has been trained to perform. If the employee needs any other accommodations in the workplace, documentation of the disability and a request for accommodations must be made under the procedures in the Monmouth College ADA Accommodation Request Form.

Required Documents

Housing Disabilities Review Committee
All requests for accommodations related to College housing will be reviewed and acted upon by the Housing Disabilities Review Committee. For more information, including relevant supporting documents, please see Disability Services. The Committee is comprised of:

  • Director of Residence Life, Chair
  • Director of Academic Support Programs and Disabilities Services
  • Personnel Benefits Manager
  • Other members may be appointed

Assistance Animals

Students who seek to have an Assistance Animal in College housing as an accommodation for a disability must request the College's permission. Permission will be granted only as an accommodation for a documented disability and must be arranged in advance through the Housing Disabilities Review Committee, prior to bringing the animal onto College property.

Returning students must submit completed Assistance Animal Registration and Service and Assistance Animal Agreement forms and required records by the appropriate fall housing selection date for the following academic year. Spring semester students must make requests no later than November 1.

New incoming students must submit their completed Service and Assistance Animal Registration and Agreement forms and required records by the date designated by the Office of Residence Life.

While requests made after the designated deadline will be considered, there is no guarantee that Monmouth College will be able to meet a late applicant's accommodation requests, including any needs that develop during the semester.

Employees who reside in College housing and who wish to bring Assistance Animals into College housing as an accommodation for a disability must request the College's permission to keep the Assistance Animal in College housing. Permission will be granted only as an accommodation for a documented disability and must be arranged in advance through the Personnel Office prior to bringing the animal onto College property.

Requests to take an Assistance Animal into buildings on campus other than the individual's residence in College housing, including but not limited to an employee's work area, will be considered on a case-by-case basis.

Required Documents

Housing Disabilities Review Committee
All requests and relevant supporting documents will be reviewed by the Housing Disabilities Committee, comprised of:

  • Director of Residence Life, Chair
  • Director of Academic Support Programs and Disabilities Services
  • Personnel Benefits Manager
  • Other members may be appointed

Visitors

Visitors and College property guests are not required to receive permission from the College prior to bringing a Service Animal onto College Property. The visitor should contact the department or office he or she wishes to visit, or the office sponsoring the event he or she wishes to attend, in advance if the visitor has any questions about the rules concerning the presence of a Service Animal at a specific event or at a specific location on campus. A visitor to the College who is accompanied by a Service Animal may be denied entrance to a specific event or location if the presence of the animal would interfere with the safe and normal operation of the College, would pose a risk to the animal, or is otherwise not allowed.

Visitors are not authorized to bring Assistance Animals or pets into any College buildings.

Appeal Process

If the decision is made to deny a request or remove a Service or Assistance Animal, the owner may file a formal grievance regarding the decision, in writing, to the Vice President for Academic Affairs. A student who wishes to file a formal grievance regarding non-academic accommodations (i.e. housing or mobility complaints) must do so in writing to the Vice President for Student Life and Dean of Students. The purpose of the formal grievance procedure is to determine whether or not College policy has been followed and, if not, to provide prompt, equitable, and impartial resolution. Information relevant to the matter may be requested from the involved parties. The Vice President for Academic Affairs or his or her designee (for grievances regarding academic accommodations) or the Vice President for Student Life and Dean of Students or his or her designee (for grievances regarding non-academic accommodations), will promptly undertake an investigation and provide a written decision to the student upon completion of the review. If the grievance is about the Vice President for Academic Affairs or the Vice President for Student Life, the grievance should be submitted to the President of the College.

Appeal requests must state a specific reason and supporting documentation for reconsideration. A student, faculty, or staff member who makes use of the grievance procedure shall not be retaliated against for doing so and may choose another Monmouth student, faculty, or staff member to accompany him or her through the steps of the procedure.

Disciplinary Policies

Owners of Service or Assistance Animals are held to the same standards of conduct as other students or employees, as set forth in the Scots Guide and applicable employee handbooks and policies.

 

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